Field ticket capture and cost coding
Problem
Field tickets from oilfield service vendors arrive as paper photos, emailed PDFs, portal exports, or dictated notes, and someone has to manually key each one into the ERP. This involves matching it to the customer's well, coding it to the right cost component, validating it against the authorization for expenditure (AFE), and validating that the rate matches the agreed-upon price book. Tickets pile up faster than they can be coded, so a ticket can sit for weeks while the vendor's invoice is already paid, and the operator has no real-time read on their AFE budget until well after the money is out the door. A wrong well match or an off-contract rate can go unnoticed the same way, surfacing only after the fact.
Solution
The system captures a field ticket in whatever form it arrives and extracts the vendor, date, well name, and labor/equipment/materials/subcontractor breakdown. It resolves the field ticket to the proper internal well based on the information the vendor provided, then proposes a cost component based on how similar tickets have been coded before, validates it against the AFE, and validates the rate against the agreed-upon price book, learning from each correction so the match gets more accurate over time. Because coding happens as soon as the ticket arrives instead of weeks later, the AFE's committed and actual spend stay current in near real time, so an operator can see they're approaching budget while there's still time to act rather than after the invoice is already paid. Every ticket goes through a coordinator's review before posting, and tickets with unresolved issues, such as an unmatched well, an off-contract rate, or an out-of-range quantity, are flagged for extra attention during that review.
At a glance
Vertical
Oil & Gas
Energy
Construction
Used By
Finance
Operations
Procurement
Building Blocks
Visual Language Models
Lookups
AI Models & Prompts
Logic Blocks
Custom Application
Human-in-the-Loop
Building Blocks
This solution was built using these Nextworld features
Visual Language Models
Reads each field ticket regardless of format, photo, PDF, or portal export, and extracts vendor, date, well name, and the labor/equipment/materials/subcontractor breakdown.
Lookups
Resolves the field ticket to the proper internal well based on the information provided by the vendor.
AI Models & Prompts
Proposes a cost component based on historical coding patterns for similar tickets, validates it against the AFE, and improves its matching over time as coordinators resolve exceptions.
Logic Blocks
Validates the rate against the vendor's price book or MSA and flags any discrepancy for the coordinator's attention during review.
Custom Application
The AFE application tracks committed and actual spend against budget by cost component as coded tickets post, so an operator can see how much of their authorized budget remains without waiting for a period-end reconciliation.
Human-in-the-Loop
Every ticket gets a coordinator's review before posting, and flagged tickets, such as an unmatched well, an off-contract rate, or out-of-range quantity, get extra attention during that review.
Endpoint Definitions
Posts the approved, coded transaction into the ERP as a voucher or PO receipt line, with the source ticket image retained and linked.
Powering the teams behind modern operations
What will you build with Nextworld?
Bring us the process that costs you the most, and we’ll show you how it runs on an ERP you grow into, not out of.
